1Isaac Yornu | 2Lord Emmanuel Yamoah | 3Eric Boafo Dadzie
1,3Department of Purchasing & Supply, Takoradi Technical University
3Procurement Directorate, Accra Technical University
Abstract
The goal of the research is to evaluate how procurement planning has affected cost containment at Sekondi-Takoradi Municipal Assembly. The study’s target population consisted of 80 Sekondi-Takoradi Municipal Assembly respondents. A sample size of 50 respondents was chosen using a purposeful sampling strategy. Data was collected via a questionnaire. The test-retest technique was used to guarantee the instrument’s validity while the test-retest approach was used to ensure the instrument’s reliability. The research found that the organisation uses a variety of procurement techniques, including two-stage tendering, limited tendering, international competitive tendering, national competitive tendering, single sourcing, and requests for quotations (RFQ). Once more, it became clear that the procurement planning process consists of a number of distinct steps, including the following activities: identifying and analysing potential sources of procurement, describing the need, requesting quotes and proposals, choosing a supplier, preparing and placing an order, monitoring the order’s receipt, and inspecting the goods. In the end, it was found that the Sekondi-Takoradi Municipal Assembly has difficulties, including the requirement for top management support, inadequate ERP system adaption to monitor resource allocation and status in real time, and weak market analysis to have a good grasp of the market dynamics.
The study advises Sekondi-Takoradi Municipal Assembly management to strictly adhere to the PPA Act, 2003 (Act 663) because failure to do so could result in the government losing public funds due to an unacceptable budget, increased costs for goods and services, as well as poor quality and delivery delays. In order to guarantee that ERP systems are adapted to monitor resource allocation status in real time, the research also suggests that the government amend procurement rules, policy directives, and regulations that control and guide STMA. According to the study’s findings, STMA should possess sufficient knowledge of market analysis to fully comprehend the dynamics of the industry. In order to better equip its workforce, the administration of STMA promotes active awareness creation, educational seminars, and recurring workshops.
Keywords: Procurement Planning | Value for Money | Procurement System, Procurement
